The objective of this unit is to provide quality financial management and Accounting services for the Regional Secretariat. The Unit is led by a Chief Accountant.
Functions of This Unit:
This Unit has the following functions:-
Salaries
(i) Prepare and effect payment of salaries
(ii) Manage payroll
(iii) Facilitate deductions from salaries and submit to relevant authorities
Cash Office
(i) Prepare and effect all payment to IFMS
(ii) Submit voucher list to the Treasury
(iii) Collect all cheques from Treasury
(iv) Bank cash and cheques
(v) Prepare monthly flash reports
(vi) Facilitate payments by cash/cheques to employees/customers (service providers)
(vii) Batch paid vouchers
(viii) Maintain Cash books
Final Accounts
(i) Prepare budgets and monitor expenditure
(ii) Prepare quarterly, midyear and annual expenditure reports for submission to Accountant General
(iii) Reply all audit and management queries and observations raised by Controller and Auditor General
(iv) Prepare Final report and submit to Accountant General and Controller and Auditor General
Revenue
(i) Collect revenue
(ii) Manage the revenue according to regulations and guidelines.
Pension
(i) Prepare pension papers
(ii) Maintain pension records and gratuities
(iii) Collect paid Cheques from Pension Funds
Pre – Audit / Examination
(i) Ensure proper documentation to support vouchers, including authorization according to regulations
(ii) Ensure adherence to the relevant Acts, regulations, circulars etc
(iii) Ensure the payments made not overdrawn estimated items
